EKE.AI™ AI Document Generation
AI Proposal Generator
from Emails & Local Database
A technology solutions company was spending significant time manually drafting technical proposals from client email enquiries — requiring staff to read emails, cross-reference product data from a local database, and write proposals by hand. PixeVision deployed EKE™ to automate the entire process, reading email conversations and generating complete proposals automatically.
LOCATION
Malaysia
INDUSTRY
Technology / B2B Sales
SOLUTION
AI Proposal Generator
CLIENT
Technology Company A (Confidential)
PROPOSALS AUTOMATED
DRAFT GENERATION TIME
MANUAL DRAFTS WRITTEN
THE CHALLENGES
Manual Proposal Drafting —
Time-Intensive and Inconsistent
The company received client enquiries via email — each requiring a tailored technical proposal that referenced specific product specifications, solution configurations, and pricing from an internal database. Preparing each proposal required a staff member to read the email, understand the requirements, look up the relevant technical data, and write the proposal from scratch.
The process was time-consuming, and quality varied depending on who prepared the document. With multiple proposals required daily, the workload was becoming a bottleneck — slowing the sales cycle and diverting skilled technical staff from higher-value work.
The information needed to write every proposal already existed — in the email and in the database. What was needed was an AI that could read both and produce the document automatically.
THE SOLUTION
EKE™ — AI Proposal Generator from Email & Local Database
PixeVision deployed EKE™ connected to both the company’s email inbox and local technical database. When a client enquiry arrives, EKE™ reads the email conversation, extracts the requirements, queries the relevant product and solution data from the local database, and auto-generates a complete, accurate proposal document — ready for review in minutes.
Conversational Input
EKE™ reads the client email thread — extracting the requirements, project scope, and key details the proposal needs to address.
Local Database Lookup
EKE™ queries the company's local technical database for the relevant product specs, solution configurations, and pricing — automatically matching data to the client's requirements.
Auto Proposal Draft
A complete technical proposal is generated following the company's template and formatting standards — executive summary, problem statement, proposed solution, and scope of work.
Staff Review
Staff review the generated proposal, make any final adjustments, and send — reducing the time spent from hours of drafting to minutes of reviewing.
PROVEN OUTCOMES
Three Outcomes,
One Deployment
EKE™ transformed the proposal process from a manual, hours-long task into an AI-automated workflow — freeing technical staff while accelerating the sales cycle.
Proposal Time Reduced from Hours to Minutes
What previously required a staff member to spend hours reading, researching, and writing is now completed by EKE™ automatically — staff spend minutes reviewing instead.
Consistent, Accurate Output Every Time
Every proposal follows the same template, references the same up-to-date database, and meets the same quality standard — regardless of who reviews it.
Technical Staff Freed for Higher-Value Work
Engineers and technical staff previously bottlenecked on proposal writing are redeployed to solution design, client engagement, and project delivery.
Hours of reading, researching, and writing per proposal — inconsistent output, bottleneck on technical staff.
Email read → database queried → proposal generated. Staff review in minutes, not hours.
Email In → Database Queried → Proposal Generated Automatically
Ready to automate your proposal and document workflows?
Tell us about your current proposal process and data sources. EKE™ can be connected to your email and internal database to automate document generation end to end.